McLean School (mcleanschool.org), a K-12 co-educational independent school in Potomac, Maryland, is seeking applicants for the full-time position of Advancement Services Manager to begin immediately. McLean School has, for sixty years, been helping students realize their full potential by providing a comprehensive college preparatory program that emphasizes small classes and differentiated instruction. We embrace both traditional learners and ones with mild to moderate learning differences. Many of our students excel in some areas while benefiting from support in others.
The Advancement Services Manager is an integral part of the Development Office with primary responsibility for the financial database. This individual will report to the Director of Development and is responsible for gift processing, data management, reporting and analysis, campaign logistics, and donor/prospect research.
Reports to: Director of Development
The main responsibilities include but are not limited to the following:
Data & Database Management
Leads daily operation of Raiser’s Edge database, accurate donor record keeping, gift entry, processing, acknowledgement, reporting and reconciliation with Business Office.
Participates in the design and process of documentation for database procedures and provides training to other staff members to ensure the processes are implemented.
Works with IT and the school’s Student Database Specialist to lead Raiser’s Edge data clean-up initiatives.
Reporting & Analysis
Provides weekly and interim data reports on dollars and participation tracking progress against Annual Fund and Campaign goals.
Creates queries, donor profiles, dashboards, requests for crystal reports, custom reports, and mailing lists to support department(s) goals.
Conducts extensive and independent data analysis to make strategic and tactical recommendations around prospecting and targeting, measures ROI on different campaigns and builds annual planning report.
Assists with the development of protocols for an increase of efficiency and overall improvement of business practices.
Manages Development Office budget reconciliation and office expense management.
Annual Giving, Campaign Support, & Events
Provides administrative support to Annual Giving, Capital Giving, and Events.
Manages acknowledgements and receipting process for all gifts including pledges.
Works closely with the Annual Fund Manager to create and track call sheets for class agents and phone-a-thons.
Participate in event execution with primary responsibility for mailings, volunteer management, and database tracking.
Moves Management & Contact Reports
Assists with the design and implementation of moves management, proposal management, and prospect tracking system in Raiser’s Edge to record, monitor, and measure related fundraising activities.
Responsible for contact report management including drafting, and editing contact reports for solicitor visits with donors, maintaining proposals and gift agreements in prospect and maintaining regular actions entries.
Donor / Prospect Research
Support fundraising efforts by identifying, researching, rating, and providing detailed profiles on prospective constituents using on-line databases and other sources of information.
Research new and existing donors and prospects for major gift cultivation and solicitation through review and strategic analysis of media, financial documents, databases, online wealth indicating information systems and other resources.
Education: Bachelor’s degree required
Experience: Three years or more Development experience in database management with Raiser’s Edge
Preferred: Experience in a school or non-profit environment
Computer Skills: Proficient with Microsoft Office and Excel Spreadsheets
Ability to maintain confidentiality
Quantitative and analytical ability
Raiser’s Edge database and spreadsheet skills
Ability to synthesize data to make strategic recommendations
Flexible and hardworking
Strong writing and verbal communication skills
Highly organized, detail-oriented, creative, and motivated
Ability to be a team player across divisions and departments
Strong time and project management skills
Willingness to work some evenings
Interested applicants should send a cover letter and résumé to Melissa Gray-Hughes, Director of Development at firstname.lastname@example.org.
McLean School of Maryland (www.mcleanschool.org) is an independent, co-educational, K-12 day school serving the Washington, DC metropolitan area since 1954. Our mission has always been to serve a broad range of students including those with learning issues.