The Upper School Office Assistant’s primary responsibilities include:
Maintaining students’ attendance records. Oversee sign-in system and record attendance in Upper School database.
Updating students’ records in Upper School database with advisor and locker assignments.
Providing Upper School office administrative support: telephone coverage, mail handling, ordering of supplies, event requests and necessary communications internally and externally.
Assisting with scheduling of appointments for Upper School Head.
Assisting Upper School personnel with maintenance issues, which include copiers, classroom and restroom repairs, and assistance with use of the fax machine.
Receiving, filing, and disseminating required forms and lists to appropriate school personnel: Pre-Arranged Absence Form, Motor Vehicle Administration Form, Car Sticker Request Form, Reimbursement Form, Responsible Use Form, Driving Registration Form, Work Permit Form.
Producing the Inside the Upper School Newsletter.
Maintaining student and faculty schedules.
Planning/hosting parent-focused events: Back-to-School night, Parent/Teacher and Parent/Advisor conferences, Upper School Preview, Mothers’/Fathers’ Days.
Communicating through Final Site software for Upper School office, such as Welcome Back letter, Orientation programs, Course Registration, Senior Letter, and Quarter Grades.
Assisting with coordinating and communicating coverage for faculty who are absent.
Coordinating Upper School exams, course registration process, Class Day, and closing of school efforts.
PLEASE SEND RESUME AND COVER LETTER TO EHREN FEDEROWICZ