Bethesda, Maryland
Bethesda, Maryland
Washington, D.C.
Posted: 02-Dec-22
Location: McLean, Virginia
Type: Full Time
Categories:
Required Education:
The Madeira School is seeking an Office Administrator for the Dean of Student Life & Culture Office. This individual provides a full range of administrative support to the Department and serves as the weekday Adult on Duty, coordinating the supervision and accounting of students. The position works M-F, 7:30 am – 3:30 pm.
The Madeira School is an independent boarding and day school that educates girls in grades 9-12. The scenic 376-acre campus is just 10 miles from Washington, DC. Enrolling 335 students from 21 states and 38 countries, Madeira was founded with the vision of leading innovation in girls’ education and the mission of launching women who change the world.
Responsibilities include:
Administrative/Office Support: provides general administrative support; serves as a liaison between the students, parents, and other administrative offices of the School, ensuring that the DOSLC is represented in a warm and responsive manner; provides guidance, gives detailed information, and answers questions regarding DOSLC policies, procedures, and practices; maintains and coordinates calendar for the Dean of Student Life & Culture; prioritizing requests and rescheduling as appropriate with all diplomacy; meets, greets, and directs visitors to the Madeira community; manages incoming phone calls and office email accounts; orders supplies, replacement of student's keys, and handle miscellaneous work orders
Operations: maintains vehicle sign-out/sign-in logbook; ensures that School rules are applied appropriately and adhered to; handles planned and unplanned events and needs of students, parents, and staff as necessary; reviews and approves transportation, travel arrangements, and guest requests for students; helps oversee student check-out and check-in to campus; Manages administrative processes of planning for student events booking spaces, making reservations if necessary, and developing appropriate advertisement(s); Coordinate weekend Adult on Duty coverage
General: communicates respectfully with a diverse community; supports other campus adults in maintaining the safety and accounting of students; communicates regularly with other departments and the health center; collects and organizes student data as required by the Dean of Student Life & Culture office; cross trains on all aspects of position; observes workload of colleagues and assists as needed
Requirements:
- Associate degree required; bachelor’s degree preferred
- Two or more years of administrative experience
- Excellent technology/computer skills and willingness to learn required; familiarity with MS 365 preferred
- Highly organized and collaborative work style; ability to adapt to fluid situations
- Strong interpersonal and communication skills; pleasant, efficient, and confident phone manner
- Ability to handle sensitive and confidential matters with appropriate discretion
- Ability to multi-task, prioritize work and problem-solve
- Strong commitment to inclusive and equitable practices
