Office Manager and Receptionist (MacArthur Campus)
St. Patrick's Episcopal Day School
July 12, 2018
Full Time - Experienced
4 Year Degree
St. Patrick’s Episcopal Day School, located in the Palisades section of northwest Washington, D.C., is a parish day school enrolling approximately 470 students on two campuses. The program begins at the three-year-old Nursery level and continues through Grade 8. St. Patrick’s students, whose families live throughout the Washington, D.C. metropolitan area, go on to a variety of fine independent schools upon graduation.
The Upper School, one of three divisions comprising St. Patrick’s, includes Grades 4 and 5 on the Whitehaven Campus and Grades 6 to 8 on the MacArthur Campus, located a half mile away. This position is located on the MacArthur Campus, where 20 faculty and staff, some of them part-time on that campus, will work with approximately 110 students in Grades 6 to 8.
The Office Manager & Receptionist will work independently and in a team environment to support the Day School’s front office operations on the MacArthur Campus. The first focus of this position is to assist with the logistics of the school day by providing general administrative and clerical support, including the scheduling of conferences, field trips, and substitute teaching. The second focus of this position is to attend to visitors and respond to inquiries on the telephone, via email, and face-to-face. For in-person inquiries and front-door management, the safety and security of students and faculty and staff should be at the forefront of all interactions. All interactions should also ensure a warm and welcoming environment where students, parents, faculty and staff, and visitors feel welcome when first greeted - and then throughout the day - by the Office Manager & Receptionist.
1. Attend to visitors, parents, students, and faculty and staff (50%):
Answer telephone, screen and direct calls
Greet persons entering the MacArthur Campus building
Ensure that all visitors are properly identified and issued with temporary visitor passes
Direct persons to correct destination and accompany them to that location, as needed
Monitor visitor access and maintain security awareness
2. Provide general administrative and clerical support (40%):
Prepare correspondence and documents
Receive and sort mail and deliveries
Maintain appointment calendar electronically
Organize conference and meeting room bookings
Coordinate meetings and organize catering
Monitor and maintain office equipment
Control inventory relevant to reception area and faculty copy room
Maintain a welcoming and tidy reception area and faculty copy room
Maintain building repair request log
Assist with filing of documents and mailings as needed
Maintain attendance and dismissal records
Maintain daily message board
Organize and schedule substitutes for the middle school building
Coordinate field trips and student transportation
3. Other duties as assigned (10%)
Qualifications, Skills, and Attributes
Supervision: Requires minimal supervision.
Supervisory Responsibility: None.
Work Experience, Training, or Education Required:
High school diploma required, bachelor’s degree preferred
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software application for security check-in
Knowledge of customer service principles and practices
Knowledge of digital phone systems
Knowledge/experience using G Suite by Google including Google Docs, Google Slides, Google Sheets, and Google Drive.
Ability to use sound judgment and work independently
Ability to work closely with all constituencies, including middle school-aged students; faculty, staff, and administration; parents; visitors
Strong verbal and written communication and organizational and interpersonal skills
Ability to work in a collaborative manner
Start Date: August 20, 2018
Individuals interested in applying for this position should submit a cover letter and resume directly to email@example.com. No phone calls, please.
About St. Patrick's Episcopal Day School
St. Patrick's Episcopal Day School is an independent, coeducational, parish day school located in the Palisades section of Northwest Washington, D.C., serving approximately 470 students from three-year-old Nursery through Grade 8. For more than 60 years, St. Patrick's has been providing a vibrant, challenging coeducational school environment that balances tradition and innovation in an educational program that emphasizes the acquisition of essential skills, integration of disciplines, and active learning. It seeks to educate young people who will grow in intellectual and academic strength, personal integrity, openness to change, commitment to service, and confident and ethical involvement in the world. St. Patrick's students, whose families live throughout the Washington, D.C. metropolitan area, go on to a variety of fine schools - including local independent day schools, boarding schools largely in the Middle Atlantic and New England regions and, less frequently, public schools - upon graduation.
Campuses include the Whitehaven Campus, home to Nursery through Grade 5, and the MacArthur Campus, home to Grades 6, 7, and 8. There are three divisions: Nursery School (Nursery and PK), Lower School (Kindergarten to Grade 3), and Upper School (Grades 4 through 8).