Congressional School, an independent school for infants through grade 8 in Falls Church, Virginia, seeks a Development Associate.
The Development Associate supports the Assistant Head for Advancement and the goals of the Advancement Office. The Development Associate will focus his/her efforts in three core areas: database management, special events and all fundraising efforts. As such, he/she will manage development operations, which includes oversight of databases, document retention systems, gift administration, and the prospect management system. The Development Associate will also help coordinate and execute all advancement events at Congressional School and some Congressional School Parent Association (CSPO) events. In partnership with the Assistant Head for Advancement, the Development Associate will create and implement fundraising efforts such as The Congressional Fund and the Gala. The Development Associate must be organized, detail-oriented, creative, motivated and flexible, be responsive and open to change, and work collaboratively with his/her colleagues in the Advancement Office and throughout the Congressional School community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Fundraising and Database Management
Maintain and update all contact information in the database for current parents, alumni, alumni parents, grandparents, Board members, faculty and staff.
Develop and maintain appropriate documentation of Advancement Office database procedures.
Produce all solicitation letters for The Congressional Fund, the Gala and other fundraising initiatives.
Manage the gift process system ensuring that gifts are entered accurately in the database.
Produce all gift acknowledgement letters.
Oversee document retention.
Reconcile all gift amounts and designations with the Business Office monthly and at year-end.
Manage the production of reports for the Assistant Head for Advancement, including Advancement Committee reports, Board of Trustee reports and reports for the Head of School.
Manage the production of an Annual Report in cooperation with the Assistant Head for Advancement.
Prepare prospect lists, including a list of major donors, and compile research on each prospect.
Engage in strategy meetings around our calendar of events, prospects, appeals and stewardship.
Help develop a comprehensive stewardship plan for our major donors.
Plan and execute Advancement events including, but not limited to, the Leadership Reception, Grandparents and Special Friends Day, Founder’s Day, Homecoming, and the Volunteer Reception.
Coordinate with the CSPO Leadership Team on all of their major events including Fall Festival, Homecoming, International Night, and CSPO Family Nights.
Help plan and execute the Gala including coordinating volunteers, managing the online database, seeking donors and sponsorships and partnering with the Assistant Head for Advancement for any other Gala needs.
Assist with outreach to alumni and plan alumni events.
Help recruit and coordinate volunteers at Congressional School, as need.
Help with carpool and Big School front desk coverage, as needed.
Other duties as assigned by the Assistant Head for Advancement and/or Head of School.
EDUCATION and/or EXPERIENCE
Minimum of a bachelor’s degree, preferably in a related field
Fluency with Microsoft Office and relational databases
Experience with Raiser’s Edge and/or other development databases
Ability to be highly confidential in handling sensitive personal and institutional information
Excellent organization skills
Strong oral and written communication skills.
Ability to coordinate and motivate volunteers.
Strong customer service skills
Self-starter who can complete projects independently and who can collaborate in a team environment.
About Congressional School
Founded in 1939, Congressional School is a co-ed independent day school in the heart of Falls Church, VA. Dedicated to young learners—infants through eighth graders—Congressional School serves more than 320 students and 2,000 campers annually through its academic and summer programs. The school develops great thinkers and leaders by encouraging students to explore, embrace challenge, and grow through an innovative academic program —all in a diverse and inclusive community. Well-prepared for excellent secondary schools, Congressional School graduates have confidence, a sense of ethics, and the desire to continually and respectfully question, collaborate, create, and lead.