St. Stephen's and St. Agnes School Advancement Office is responsible for engaging, cultivating and soliciting over 7,000 constituents including alumni, current parents, grandparents, parents of alumni, faculty and staff. The Office Manager provides administrative support to members of the office ranging from database entry and meeting logistics to ordering supplies and tracking the event attendance. This person serves as the first point of contact for visitors to the Lower School while also fulfilling security procedures for the building. The Office Manager is a full-time, twelve-month position, reporting directly to the Chief Advancement Officer.
Duties and Responsibilities Include:
Greet and assist all building visitors with secure check in and name badges;
Answer and direct incoming phone calls;
Assist with calendar updates and scheduling for both the Chief Advancement Officer and general Advancement office calendars;
Provide clerical support to Chief Advancement Officer including assistance with Board and Foundation committee meetings, assistance with written and emailed communications, and other duties as needed;
Oversee the budget recording and reconciliation process for Advancement, Alumni Relations and Annual Giving;
Record event attendance and prepare event reports for office and school events;
File all office correspondence and create constituent files as needed;
Draft and coordinate all Head of School notes to alumni;
Assist Database and Reports Manager with ongoing database projects such as updating constituent records as well as other projects including coding constituents, entering in new information and lost alumni research;
Coordinate all office mailings for successful distribution, including alumni program and Saints Fund mailings, stewardship mailings, alumni legacy flyers, senior giving forms for faculty members, etc.;
Order office supplies, event invitations, and project support materials as needed;
Assist with Advancement events as needed, included but not limited to: Grandparents' and Special Friends Day, Retirement Reception, Volunteer Thank You Party, Donor and Engagement events.;
Assist with donor recognition (e.g. campus plaques and prize day plaques);
Coordinate with alumni office to complete milestones section of school magazine.
Assist other members in the office as needed for committee meetings, constituent meetings, special events and deadlines.
Other duties as assigned.
St. Stephen's and St. Agnes School provides a competitive salary and benefits package, commensurate with experience. Committed to being a school enriched by a diversity of backgrounds and perspectives, St. Stephen's and St. Agnes School does not discriminate on the basis of sex, race, color, creed, sexual orientation, or national or ethnic origin in its hiring, admissions, educational and financial policies, or school-administered programs.
Qualifications: A bachelor's degree and the ability to manage multiple projects while managing front desk duties. The ideal candidate will be flexible and able to collaborate with others in a fast paced environment. This person will also have a keen attention to detail and ability to communicate effectively with a wide range of constituents. Other qualifications include: a sense of humor, effective time management skills, proficiency with Google tools, knowledge of Raiser's Edge or other database preferred.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
Located six miles from Washington, D.C., St. Stephen's and St. Agnes School, a JK-12 Episcopal School, educates the whole child by tending to the academic, social, physical, and spiritual needs of each of our students. Named as the #1 best workplace in Washington, D.C., by The Washington Post, St. Stephen’s and St. Agnes is a positive and collegial community with a commitment to our mission to pursue goodness as well as knowledge and to honor the unique value of each of our members as a child of God in a caring community.
SSSAS combines a rigorous academic program with outstanding opportunities in the arts, athletics and service learning for our students. SSSAS has a deep commitment to creating an inclusive community which values diversity and multiculturalism, and we seek candidates who have this same commitment. The diverse student body is 28% students of color, and 22% of our students receive financial aid to create a socioeconomically diverse community.