The Madeira School is a premiere boarding/day school for high school girls, with an enrollment of approximately 325 students. The campus consists of 376 acres, 374,000 square feet in 51 buildings built between 1930 and 2011. The Facilities Department has a budget of $2.4 million and a staff of 11.
Under the general direction of the Chief Financial Officer, this position directs the planning and administration of the care and upkeep of all physical facilities and property of the School including their underlying systems and components. The incumbent assists in the planning and management of the School’s capital renewal and replacement budgets as they relate to the support of plant maintenance and improvements. Advises the administration on all institutional policies and procedures related to the management of the physical resources of the School, including regulatory requirements and safety considerations. This position will oversee and manage many contractor relationships and be expected to assure performance consistent with high practical standards.
Responsible for all components of the management and supervision of the Madeira School facilities operations including, but not limited to, the following tasks:
Directs all staff and functions relating to Buildings, Grounds, Logistics, and the maintenance trades
Supervises all facilities operations
Responsible for facilities planning and space management, in conjunction with others
Manages the facilities operating and capital budgets
Develops and maintains facilities renewal plans to ensure the long-term preservation of the campus
Communicates with the school community regarding facilities issues
Hires, supervises, directs and evaluates the Buildings and Grounds staff plus all hired consultants and contractors engaged by The Madeira School for facilities work
Manages all aspects of the department’s accounting using contemporary computer systems
Coordinates construction and remodeling activities, street and parking lot resurfacing, etc.
Ensures compliance with applicable building codes
Maintains athletic playing fields and swimming pool
Maintains operation of the waste treatment plant and all testing and reporting required by the State of Virginia
Maintains blueprints and specification files for all buildings, systems and major equipment
Initiates and approves requisitions for purchase of materials, supplies and contractor's services
Develops and implements programs and schedules for preventive maintenance, equipment replacement, and energy conservation
Participates in the development of annual division budget. Administers budget and monitors division expenses
Develops and administers departmental policies and procedures; manages and evaluates assigned staff
Miscellaneous – Working Conditions:
Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
Work involves moderate physical effort. Requires occasional handling of heavy objects and the ability to regularly stand, walk, and climb stairs in the performance of property inspections and management duties.
Exposure to hot/cold, wet/humid weather conditions and dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises
Bachelor’s Degree or equivalent experience required; Master’s in Industrial Management, Construction Management, Civil Engineering, Mechanical Engineering, or Architecture preferred
5-10 years recent administrative and managerial experience
Waste Treatment Plant License, or ability to obtain the license, required.
Experience working in a school environment a plus
Demonstrated ability to provide leadership for planning, development, and operations of a complex facility
Expertise in and aptitude for administration, management, construction, mechanical equipment, landscaping, turf management, purchasing, supervision, and general services
Demonstrated ability to establish and maintain effective working relationships with diverse constituencies and accomplished written and oral communication skills are required
Computer proficiency and willingness to learn new programs, required
Project planning skills; ability to organize resources and establish priorities; working knowledge with architectural plans and specifications, and experience in construction management
Ability to develop bid specifications and evaluate bids from contractors; knowledge of contract documents and specifications; ability to coordinate and/or supervise independent contractors
Ability to develop and maintain record keeping systems and procedures
Knowledge of space and facilities planning principles and procedures
Knowledge of all federal, state, and local codes and ordinances pertinent to facilities planning, design, construction, and maintenance
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections
Possession of a vehicle, applicable insurance, a valid Virginia driver's license and a clean driving record are requirements for this job.
Willing to be on-call to handle emergencies on a twenty-four (24) hour basis.
About Madeira School
The Madeira School is one of the country's premier boarding/day schools for girls in grades 9-12. For more than a century, Madeira has built a strong tradition of innovative teaching and learning, including hands-on, real world work experience for every student through Madeira’s award-winning Co-Curriculum experiential learning program. Located just outside Washington, DC, on the banks of the Potomac River in McLean, VA, Madeira enrolls 320 students from around the country and around the world.