Connelly School of the Holy Child is seeking an Executive Assistant to the Head of School at Holy Child. This position will support the Head of School with day-to-day items and will also serve as the Secretary to the Board of Trustees.

Responsibilities:  

• Coordinate the Head of School’s schedule and calendar
• Answer phone calls, take messages, screen and route calls to Head of School
• Assist Head of School to manage workload, act as a gatekeeper and schedule appointments and meetings
• Assist the Head of School in the daily operations of the school by providing complex and confidential administrative and secretarial support
• Communicate information on behalf of the Head of School to the administration, faculty, staff, parents, and local community
• Provide high-level secretarial assistance to the Board; in collaboration with Board Chair and the Head of School, prepare agenda and take minutes for Board meetings; prepare drafts and summary notes for Board meetings; manage the board portal; sent out and track meeting invites; disseminate board meeting materials; send out approved meetings notes to executive members in a timely manner; and organize Board retreats
• Handle Head of School’s mail, respond to routine matters, prepare responses (when necessary), proofread, edit, and distribute all outgoing correspondence
• Member of the Prospect Management Team to assist the Head of School with prompt contact entry and follow-through
• Manage Head of School’s filing system
• Support the Head of School in preparation for Board meetings, administrative meetings, faculty/staff meetings, and other important meetings