Reporting to the Director, Finance and Business Services, the Staff Accountant & Student Billing Specialist serves as the lead for revenue and receivables accounting for the school. This position provides expertise in the School’s primary revenue stream – tuition – as well as auxiliary revenue. The Staff Accountant & Student Billing Specialist oversees the processes for student accounts, including enrollment contracts, billing, and financial aid and works closely with families on account matters. The Staff Accountant & Student Billing Specialist also processes and reconciles all auxiliary revenue such as summer programs and clubs, bookstore, and facilities rentals. The Staff Accountant & Student Billing Specialist serves as the primary financial liaison for the Parents Association providing accounting and reconciliation services.
Specifically, areas of responsibilities will include:
Providing expertise and overseeing the process for tuition and student accounts, including enrollment contracts, payment plans, billing and reconciliation, financial aid, and academic use charges;
Writing financial policies and procedures and implementing strong internal controls for financial activities related to student accounts;
Working with families to understand account balances and payment plans and providing excellent customer service;
Processing and reconciling academic use charges to student accounts;
Working with Athletics and other groups who travel to determine appropriate charges and billing for trips and analyzing billing against costs over time;
Managing the enrollment contract process to ensure compliance with current standards and trends;
Managing enrollment deposits and refunds;
Managing the program for tuition and accident insurance by serving as the primary contact with the outsourced vendors;
Reviewing collection trends to provide recommendations on appropriate allowances and promissory notes;
Implementing processes to track and record auxiliary revenue for summer programs and clubs, bookstore, and facilities rentals; this includes appropriate recordation of receivables and cash receipts;
Performing timely reconciliations of financial transactions to the general ledger for all tuition and auxiliary receivables and revenue;
Assisting in the review of liquidity analysis for cash based on the understanding of inflows of resources;
Coordinating with the Parents Association to maintain their accounting; and
Coordinating and preparing the integration of the account payable transactions and performing reconciliations.
The position may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Professional Experience & Qualifications
Minimum Experience: A minimum of 4 years of relevant experience
Education: Bachelor’s degree required; preference given to candidates with a completed degree in Accounting, Finance or Business Administration
Certifications: N/A
Preferred Qualifications:
A Master’s degree in education administration, business, accounting, or a related field;
Experience in student accounts, including enrollment contracts, Truth in Lending disclosures, and implementation of best practices;
Experience with financial accounting systems and associated internal controls and workflows;
Experience in report queries, data manipulation, and analysis;
Experience in continuous process improvement;
Experience in customer service;
Experience in an academic setting;
Ability to independently plan, organize, and coordinate multiple tasks;
Demonstrated strategic skills in short- and long-term planning and facilitation and collaboration;
Ability to negotiate, mitigate conflict, and build alliances;
Experience managing people and teams to achieve desired results;
Creative, innovative, and strategic thinking ability;
Excellent oral and written communication skills;
Analytical, organizational, interpersonal, and cross-cultural skills;
Ability to work efficiently and quickly under pressure;
Sensitivity for and understanding of academic disciplines and issues;
Ability to work with faculty, staff, and professionals to promote diversity, equity, and inclusion in the workplace.
Founded in 1909 on the grounds of Washington National Cathedral, St. Albans School asks boys to engage fully and meaningfully in learning, community, and citizenship. On every corner of the campus—in the classrooms and at the lunch tables, in the chapel and on the stage, on the playing field and at the easel, and in silence or in song—the strength of this community of learners stems, first and foremost, from the centrality of the student-teacher relationship. While our students engage deeply with our rigorous curriculum, they also connect thoughtfully with each other and with the larger community as they prepare for lives guided by openness, grace, and respect.
