Rockville, Maryland
Posted: 15-Sep-23
Location: College Park, Maryland
Type: Full Time
Categories:
Friends Community School (FCS) is a progressive, co-ed Quaker K-8 school serving a diverse student body from the greater Washington, D.C. area. FCS offers a challenging curriculum imbued with strong values of equality, integrity, community, environmental stewardship, simplicity, and peaceful conflict resolution rooted in our Quaker heritage. Faculty and staff are highly engaged and enjoy flexibility, autonomy, and creativity. FCS’s LEED-certified building is situated on 17 acres surrounded by Greenbelt National Park, nine minutes from the University of Maryland, College Park, and thirty minutes from Washington, D.C.
FCS seeks a full-time Administrative Assistant to work in the front office supporting two departments: Lower School and Middle School. Primary duties include reception, database management, maintaining calendars and records, and effective and cordial communication in all procedures.
Essential Job Functions for Lower and Middle School
- Handle front entry flow of students and guests into the building
- Maintain daily attendance records
- Oversee student arrivals, early departures, and late pick-up
- Create and maintain class lists and schedules
- Create phone information cards for teachers and staff
- Maintain the calendars for the Lower and Middle School Heads
- Create and maintain a list of substitute teachers arranging for substitutes as required
- Schedule interviews and verify clearances for prospective teachers and substitutes in coordination with the Division Heads and Head of School
- Coordinate and manage parent volunteers for the academic program
- Serve as an RSVP person for school events; compile and communicate responses
- During the summer, manage the mail and bulk purchasing of supplies
- Tidy and keep organized the faculty workroom, kitchen, and front office
- Pick up and set up food for Lower and Middle School hosted events
- Arrange domestic travel plans to include meeting registration, hotel, transportation needs and ensure Lower and/or Middle School Heads have appropriate travel itineraries and/or documentation
- Arrange travel, hotel accommodations, and transportation for visitors/presenters for Lower and/or Middle School events
- Troubleshoot office administration problems and assist on special projects as assigned
- Support the school in maintaining a work environment that fosters learning, respect, open communication, collaboration, integration, and teamwork
- Additional duties as assigned by the Lower and Middle School Heads
Qualifications and Experience
- 4-year college degree
- A minimum of three years of demonstrated professional administrative experience
- Ability to maintain effectiveness in a busy office setting and willingness to work independently and collaboratively within a team environment
- Excellent communication skills (both written and verbal), mathematical skills, and discretion in working with confidential information
- Extraordinary attention to detail, accuracy, and organizational skills
- Ability to manage several projects at once and consistently meet deadlines
- Proficiency in Microsoft Office, Google Suite, and Blackbaud is a plus
Please send a cover letter, resume, and the names and contact information of three professional references to Ana I. Kosmalski, Executive Assistant, at anak@friendscommunityschool.org.
FCS is committed to building a diverse, equitable, and inclusive educational community and does not discriminate on the basis of age, race, religion, gender, gender identity, color, sexual orientation, or national or ethnic origin.
