The Advancement Associate, Annual Giving and Alumni Relations is a key member of The Potomac School’s Advancement Office and plays an important role in supporting annual giving, alumni relations, stewardship, events, and constituent communications. Reporting to the Director of Annual Giving and Director of Alumni Relations, this position is ideal for a highly organized, proactive, and relationship oriented professional who can manage multiple priorities, work independently, and contribute to a wide range of advancement initiatives with strong follow-through and attention to detail.

Areas of Responsibility

Annual Giving

• Support the planning and execution of annual giving initiatives, appeals, and constituent outreach
• Assist with annual giving volunteer coordination, including communications, tracking, follow up, and meeting support
• Help prepare donor lists, reports, briefing materials, and project updates to support fundraising efforts
• Support donor stewardship and acknowledgement activities

Alumni Relations

• Support the planning and execution of alumni engagement efforts designed to strengthen alumni connection to The Potomac School
• Assist with the coordination of alumni events, reunion related outreach, volunteer activity, regional programming, and other alumni initiatives
• Draft, prepare, and coordinate alumni communications, invitations, RSVP tracking, and follow up
• Support digital outreach efforts, including social media content and online engagement, in partnership with colleagues

Operations and Project Management

• Maintain accurate constituent and engagement records in Veracross, GiveCampus, and other Advancement platforms
• Support data integrity, reporting, acknowledgements, and tracking for fundraising and engagement efforts
• Manage administrative details for a variety of projects across the Advancement Office
• Welcome and assist office visitors and support general office hospitality
• Assist with scheduling, travel arrangements, expense reporting, and department supplies as needed
• Collaborate with Communications Team to coordinate messaging and engagement through various channels of communication
• Maintain discretion and confidentiality in all aspects of work

About The Potomac School

The Potomac School is an independent K-12 day school located in McLean, Va. While we are a K-12 school, we are more accurately described as a K through lifetime experience. We nurture the development of our students as unique individuals and as contributing members of a vibrant learning community. Our school comprises four distinct yet interconnected divisions, joined through a shared mission, integrated curriculum, and deeply rooted communal ties. We enjoy the beauty and natural resources of our 90-acre campus, our athletic fields, woods, streams, and ponds providing a rare and wonderful setting for each student's educational journey. Mission: At The Potomac School, we believe that intellectual development, love of learning, and strength of character are complementary, and equally essential, educational goals. With a firm commitment to our core values and a rigorous academic program, we prepare students to lead lives of purpose, achievement, and generosity of spirit.

Connections working at The Potomac School